Schedule interviews and record feedback

The candidate profile is where you plan interview rounds and capture what each interviewer thought. Everything is logged on the candidate's activity timeline.

Before you start

• The candidate must be Active to schedule an interview.
• You need the hiring.manage permission.

Schedule an interview

1. Open the candidate from Hiring → Candidates or the job pipeline ( open Candidates).
2. In the Interviews card, click Schedule.
3. Enter the Round (e.g. "Technical round 1") and the Date & time.
4. Choose the Duration and Mode (Video call, In person or Phone).
5. Pick the Interviewer from your employees and paste a Meeting link if needed.
6. Click Save interview.

The interviewer gets an in-app notification with the candidate, role, round and time. The next interview also shows on the candidate's card in the pipeline.

To change it later, use the reschedule icon; to call it off, use the cancel icon.

Record interview feedback

1. On the interview, click Add feedback (or Edit feedback).
2. Set the Outcome: Completed or Candidate didn't show up.
3. For a completed interview choose a Recommendation — Strong hire, Hire, No hire or Strong no hire.
4. Optionally give a Rating and write Notes on strengths, gaps and questions asked.
5. Click Save feedback.

Other actions on the profile

• Overall rating — click the stars under the name (1–5).
• Move — pick a stage and click Move.
• More actions (⋯) — Edit details, Reject (with a reason), Mark withdrawn, or Reactivate a rejected/withdrawn candidate.
• Activity — add a note with Add note; stage moves, interviews and offers are logged automatically.