Apply leave for a team member

Managers can record leave for anyone who reports to them, directly or indirectly — for example when a team member is unwell and can't log in. Leave you apply this way is approved straight away.

Before you start

• The person must report to you (directly or through someone who reports to you).
• The leave type must allow it: Managers can apply on behalf of their team is set by HR on each leave type.

Steps

1. In the employee portal, go to My Team and open the Approvals tab ( open My Team).
2. Click Apply leave for a team member.
3. Choose the Team member.
4. Choose the Leave type. Each shows the days available, or "on demand".
5. Pick From and To, and a half day if needed.
6. Check the live summary for the day count and any problems.
7. Write a Note.
8. Click Apply & approve.

What happens next

• The leave is recorded as approved and the days are taken from the team member's balance.
• The team member gets a "Leave approved" notification.
• Their attendance for those dates shows On leave.

The same rules apply as when the employee applies — balance, probation, notice period and overlap checks — except for the notice and back-dating limits.