Approve or reject leave requests

When an employee requests leave, their reporting manager and HR can approve or reject it. Approval books the days from the balance and marks attendance as on leave.

Approve as HR

1. Go to Leave → Leave Requests ( open Leave Requests).
2. Click the Pending card, or filter by Status, Leave type, Department, From / To dates or Search, then click Filter.
3. Check the employee, leave, Dates, Days and Reason.
4. Click Approve.
5. To decline, click Reject, enter a Reason and confirm. The employee sees the reason.

You need manage access to leave to act on requests. View-only users can see the list.

Approve several at once

1. Tick the pending requests.
2. Click Approve selected and confirm.

Each request is checked again when approved — for example, if another leave used up the balance in the meantime, that request is not approved and the message tells you why.

Approve as a manager

1. In the employee portal, go to My Team and open the Approvals tab.
2. Under Leave requests, click Approve or Reject for each request.

Managers are also notified in their Inbox and can act from there. See My Team for managers and Use your Inbox for tasks, approvals and notifications.

See who is off

Open the Calendar tab on Leave Requests. It shows approved and pending leave for the month, with holidays, and can be filtered by department. The Off today card shows how many people are on leave today.

What approval does

• The days are deducted from the balance (the ledger shows *).
• Attendance for those dates becomes On leave, or a half day for half-day leave.
• Colleagues the employee chose to notify are told.

To take back leave that is already approved, see Add or revoke leave for an employee.