Add or revoke leave for an employee

Sometimes HR needs to record leave for someone — for example when an employee calls in sick. Leave added by HR is approved immediately.

Before you start

• You need manage access to leave.

Add leave from Leave Requests

1. Go to Leave → Leave Requests ( open Leave Requests).
2. Click Add leave.
3. Choose the Employee and the Leave type (unpaid types are marked).
4. Pick From and To, and the First day / Last day halves if needed.
5. Check the live day count and balance.
6. Add a Reason / note, for example Informed by phone.
7. Click Add & approve.

The same balance and overlap checks apply as for employees. Notice, advance-booking and back-dating limits don't block HR, and a missing supporting document is only a warning.

Add leave from the attendance calendar

1. Open the employee's attendance calendar (click their name on Time & Attendance → Attendance).
2. Click a day, then Edit Attendance.
3. Use the Add Leave tab for a range of days, or choose Half Day with a leave type on the Attendance tab for a half-day leave.

See Edit an employee's attendance calendar.

Revoke approved leave

1. On Leave Requests, filter for Approved leave.
2. Click Revoke on the request.
3. Enter a Reason and confirm.

The request becomes Revoked, the days go back to the balance (ledger symbol &) and attendance for those dates is recalculated from the punches. HR can revoke leave at any time, even after it has started, unless that month's payroll is finalized.