Edit an employee's attendance calendar
Open one employee's month, check every punch, change a day's status, book a half-day leave or add leave, and see the change history.
On this page
The attendance calendar shows one employee's month: the status of each day, punch times, late marks, leave and holidays. You can open any day, correct it, or add leave from here.
Open the calendar
- Go to Time & Attendance → Attendance ( open Attendance).
- Click the employee's name in the Daily muster or the Monthly register.
- Use ‹ and › to change month, or Current Month to jump back.
At the top you see the month's totals: Present, Absent, Late, Half Day, On Leave, Holidays and Week Offs.
When you view a month other than the current one, a banner reminds you that changes affect payroll for that period. Months whose payroll is approved are locked.
Change a day
- Click a day in the calendar to see its details (punches, shift, late minutes and any workflow steps).
- Click Edit Attendance (or the pencil on the day).
- On the Attendance tab choose a Status:
- Automatic — from punches, shift & leave recalculates the day from the punches.
- Present, Absent, Half Day or On Leave locks that status.
- Enter Punch In and Punch Out if you want to replace the day's punches. Late is worked out from these times — you can't pick "late" directly.
- Add a Note if you like.
- Click Save.
Book a half-day leave
- Choose Half Day as the status.
- In Apply Leave for Half Day, pick a leave type. The available balance is shown under the list.
- Click Save. Half a day (0.5) is deducted from that leave balance.
Choose — Working half day (no leave deduction) — if the employee simply worked half a day; the other half is then unpaid.
If you later change that day to another status or another leave type, the earlier half-day leave is cancelled and the 0.5 day goes back to the balance automatically.
Add leave for a range of days
- Click a day and then Edit Attendance.
- Open the Add Leave tab.
- Pick the Leave Type, From Date and To Date (up to 90 days), and an optional Reason.
- Click Save.
The leave is checked against the leave policy and balance, booked as approved and the days are recalculated. Only working days are counted.
Check punches and history
- Punch Log lists every punch in the month with its source (device, web, mobile, manual) and, if a punch workflow applies, the step and whether it was on time.
- Approved Leaves lists leave taken in the month.
- Change History shows who changed which day, when, and from what to what.