Assign or revise an employee's salary

Every employee needs a salary before payroll can pay them. You can assign a structure to many people at once, or set one person's components by hand. Each change is saved as a new salary version with an effective date, so history is never lost.

Before you start

• You need at least one salary structure with components.
• You need the Run payroll, edit salary, FnF, deduction rules & adjustments permission.

Assign a structure to several employees

1. Go to Payroll → Salary Structure ( open Salary Structure).
2. On the Salary Structures tab, click Assign next to the structure.
3. Pick the Effective from date. Payroll uses the new salary from this date; the old salary ends the day before.
4. Choose a Reason: New hire, Annual increment, Promotion, Adjustment / restructure or Correction.
5. Tick the employees. Use the search and department filter to find them.
6. Enter each person's annual CTC in the table, or type one figure in Same CTC for all selected and click Apply.
7. Click Assign to N employees.

Set a custom salary for one employee

1. Open the Employee Salary tab.
2. Click the employee in Select Employee.
3. Either pick a structure in Apply a structure, or edit the component amounts directly (this makes it a custom salary).
4. Check Annual CTC, Monthly Basic and Effective From, and the Monthly Summary.
5. Click Save custom salary.

Mid-month changes and arrears

• If a new salary starts in the middle of a month, payroll pays each salary version for the days it was in force.
• If you back-date a revision into a month whose payroll is already approved or paid, Attendex works out the difference as arrears and pays it as a separate line in the next payroll run. The run's Review tab lists arrears paid that month.

Next steps

• Run monthly payroll