Recalculate payslips when figures look stale

A payslip is worked out when it is generated. If you later change attendance, approve leave, revise a salary, add a bonus or excuse a deduction, the draft payslip keeps the old figures until you recalculate it. This is the most common reason payroll "looks wrong".

Before you start

• Only a Draft run can be recalculated. If the run is In review, click Send back to draft first.
• Approved and paid runs are locked. Corrections go through next month — see "After approval" below.

Recalculate one employee

1. Open the run from Payroll → Run Payroll ( open Run Payroll).
2. On the Payslips tab, find the employee (use the search or department filter).
3. Click the recalculate icon (circular arrows) on their row.
4. The payslip is rebuilt from the latest attendance, salary and adjustments, and the run totals update.

Recalculate the whole run

1. Open the draft run.
2. Click Recalculate all at the top and confirm.
3. The message tells you how many payslips were recalculated and lists anyone skipped, with the reason.

What recalculation does

• Re-reads attendance, paid leave, holidays and salary versions for the month.
• Hands back anything the old payslip used — loan EMIs, expense reimbursements, bonuses and penalties, arrears — and picks them up again, so nothing is paid or recovered twice.
• Re-applies deduction rules, overtime and statutory deductions.
• Keeps a salary hold if one was set.
• Removes payslips of people no longer in scope for the month (for example now settled through full and final).

After approval

Once a run is approved it can't be recalculated. To correct a past month:

• add a bonus, arrears, recovery or penalty to the next month in Bonus & Deductions, or
• back-date a salary revision — the difference is paid automatically as arrears in the next run (see Assign or revise an employee's salary).

For more payroll fixes, see Troubleshooting.